Openings >> Contract Administrator (Procurement Professional)
Contract Administrator (Procurement Professional)
Summary
Title:Contract Administrator (Procurement Professional)
ID:2094
Department:Procurement and Contract Management Unit
Campaign Start Date:05/13/2020
Salary Range:Commensurate with Experience
Description
Position Summary:
The New York County District Attorney's Office (DANY) has an opening for a  Contract Administrator in its Procurement and Contract Management Unit. In this position, the Contract Administrator is responsible for drafting Requests for Proposals, Bid Documents, and contract terms and conditions for the Unit's needs, in accordance with current City, State, and Federal regulations.

Responsibilities include but are not limited to:
  • Manage and process all aspects of procurement from inception to completion.
  • Develop and maintain templates for commonly used specifications, solicitations, and contract documents.
  • Draft and edit policies, procedures, memoranda, and other written materials, as directed.
  • Regularly meet with essential staff to identify potential areas of specification or scope of work improvements.
  • Negotiate and draft contract terms and conditions.
  • Provide technical expertise to contractors in the development stages of their contracts.
  • Update specifications and terms for renewal or amended contracts.
  • Review and comment on memoranda related to contracting issues.
  • Review specifications prepared in-house and by consultants or other City, State, and Federal agencies, for consistency, clarity, completeness, accuracy, and compliance with current policies and procedures.
  • Research technical materials and products for scope drafting.
  • Provide technical assistance and corrective action to underperforming contractors as necessary.
  • Attend project meetings and serve as Unit liaison at program and project meetings.
  • Responsible for processing invoices, obtaining proper approvals, encumber funding, budget expenses, and project future expenses.
  • Perform other related duties and tasks as assigned.
Qualifications:
  • Excellent organizational and communication (written and verbal) skills required.
  • Minimum of two (2) years of previous experience in public procurement is preferred.
  • Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
  • Ability to apply critical and strategic thinking.
  • Must be extremely detail-oriented, self-motivated, highly-organized, resourceful, and reliable.
  • Experience culling and analyzing large amounts of data from numerous sources.
  • Must be a team player and work well with others. 
  • Ability to update and edit existing databases.
  • Proficiency in Microsoft Word and Excel required.
Educational Requirements:
  • Bachelor's degree required.
Commitment:
  • One (1) year commitment to hiring unit.
The New York County District Attorney's Office is an Equal Opportunity Employer
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