Position Summary:
The New York County District Attorney’s Office (DANY), seeks has an immediate opening for a Bureau Secretary in its Rackets Bureau.

Responsibilities include but are not limited to:

• Performs high-level secretarial functions to support Bureau Chief and Deputies and related duties.
• General bureau support functions including but not limited to: distributing mail, ordering supplies, and managing conference room reservations.
• Greets witnesses and visitors, notifying the appropriate staff member of their arrival; maintains the reception area and bureau common spaces.
• Responsible for answering bureau chief and deputies' telephone; answering main bureau telephone, taking accurate messages and referring calls appropriately.
• Maintains/updates bureau database and files which includes archiving cases and investigations.
• Responsible for working with bureau supervisors and other in the office to ensure efficient management of bureau operations.
• Performs related secretarial and clerical duties as needed.

Qualifications:

• Excellent diction and telephone skills required.
• Excellent written and verbal interpersonal, organizational, and communication skills required.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Must be extremely detail-oriented, self-motivated, highly-organized, resourceful, and reliable.
• Proficient in Microsoft Word, Excel and Access.
• Ability to follow directions and apply proper policies, procedures and guidelines.
• Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment.
• Ability to interact with all levels of staff and witnesses.
• Excellent attendance and punctuality a must.
• Ability to work with frequent interruptions and adapt to changes in workflow.

Educational Requirements:

• Bachelor’s degree required.

Commitment:

• A one (1) year commitment to the hiring bureau.