Position Summary:
The New York County District Attorney's Office has an immediate opening for a Contracts Administrator in its Purchasing Unit. In this position the Contracts Administrator is responsible for providing technical contract resource support to the Unit and Office.
 
Responsibilities include but are not limited to:

• Formulating, developing and preparing all documentation applicable to solicitations, contracts and contract management actions for all major projects.
• Managing the procurement process including bid contract formation, requests for proposals, preparing and processing of procurement documents, contracts, bid specifications and solicitations.
• Ensuring work is in accordance with governmental rules and regulations; conferring with and advising project managers to ensure contract compliance and conformance to applicable law.
• Ensuring contractual documentation as well as subcontractor(s) input are in compliance with the requirements.
• Preparing, negotiating, and issuing Non-Disclosure, Teaming, and subcontracting agreements.
• Attending and serving as contract and subcontract representative at program and project meetings, as required.
• Reviewing all purchase order requisitions for compliance with procurement policy board rules, procedures and directives.
• Organizing and processing work flow for effective and efficient compliance.

Qualifications:

• Knowledge of New York City's Procurement Policy Board Rules, local laws and policies impacting procurements.
• Experience working with government competitive bids and Requests for Proposals.
• Experience negotiating contracts with suppliers and/or subcontractors preferred.
• Experience handling architectural, engineering and/or construction contracts is highly desirable.
• Excellent written and verbal interpersonal, organizational, and communication skills required.
• Must be extremely detail-oriented, self-motivated, highly-organized, resourceful, and reliable.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Proficient in Microsoft Word, Excel and Access. Ability to update and edit existing databases.
• Ability to follow directions and apply proper policies, procedures and guidelines.
• Strong attention to detail and high concern for data accuracy.

Educational Requirements:

• Bachelor’s degree required.

Additional Requirements:

• Three (3) years of previous procurement experience.
• Experience drafting and issuing RFPs and bids.
• Experience with the New York City’s Financial Management System (FMS) is preferred.

Commitment:

• A one (1) year commitment to the hiring bureau.