JOB TITLE:  Appeals Administrative Assistant
SALARY:  $39,693
 
The New York County District Attorney's Office has an opening for an Appeals Administrative Assistant in the Appeals Bureau.  In this position the Administrative Assistant is responsible for providing data entry and clerical support to Appeals Assistant District Attorneys (ADA), Paralegal and management staff.

Responsibilities include but are not limited to: 

• Creates and maintains electronic and paper file for each Notice Of Appeal received.
• Retrieves new briefs, motions and any appellate correspondence from motion unit on daily basis.   Logs motions in database and distributes them to the intake attorney.  Reviews correspondence and distributes to appropriate appeals staff.
• Ensures, in accordance with the Court rules, that defense filed correct number of briefs, transcript, Judgment Roll, and Note Of Issue.
• Downloads, prints and catalogs  transcripts, Judgment Rolls and miscellaneous documents from CD's filed by the defense; returns transcripts to Court upon filing of People’s brief.
• Responsible for data entry for all Notices of Appeal and subsequent events on appeal.
• Prepares for service on defense and filing in all courts finished briefs; sends courtesy copies to trial ADA and Judges.
• Regularly searches and downloads decisions and orders from Court web sites.
• Prepares and serves Notices of Entry on all relevant appellate decisions.
• Handles telephone requests as to status of appeal.
• Orders case files from records.
• Routine copying, filing and scanning for Bureau.
• Coordinates with Mail/Messenger unit for hand deliveries and UPS.
• Responsible for proper functioning of photocopy machine and ordering paper.
• General clerical assistance to the Bureau.

 
Qualifications:

• Advanced research skills with proficiency in Microsoft Office (Excel, Word, Outlook, SharePoint portal sites), and the ability to quickly learn and navigate legal research software applications and systems (LegalEdge) and related city government websites.
• Excellent organizational and data entry skills, with the ability to multi-task, maintain accuracy, and met deadlines in a fast paced, high volume environment.
• Self-starter possessing the ability to work independently while supporting a team environment.
• Ability to follow directions and apply proper policies, procedures and guidelines.
• Strong attention to detail and high concern for data accuracy.
• Excellent verbal and written communication skills with the ability to maintain confidentiality and professionalism while interacting with internal and external parties.
• Working knowledge of legal policies and procedures with the ability to read and comprehend related legal documents, laws and statutes.                 
• Provides database support and data entry.

 
SELECTIVE PREFERENCES:

• Knowledge of the court system.
• Knowledge of legal terminology.
• Ability to operate a personal computer and various software applications.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain effective working relationships with peers, superiors, judges, attorneys, other legal staff, law enforcement personnel, other public agencies and the general public.

 
Educational Requirements: 

• High School Diploma or equivalent required
• Bachelor’s Degree preferred
• Two years of office clerical experience